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Knowledgebase: POD
Posted by Aleks Mladenovic on 12 December 2007 12:26 PM

POD - Proof Of Delivery

This document is an essential part of any job.  It states who, what, where when.

  • Who has accepted your delivery
  • What you are collecting / delivering
  • Where you need to collect from and deliver to
  • When you delivered the consigment

In order to get paid you must provide a POD - NO POD NO PAY is the golden rule, as the company you are doing a job for may not get paid if they do not present a POD. Phoning the POD through is must, but unfortunately your voice does not contain a signature of the person who signed for goods. Ensure you securely attach your POD to the invoice and post it. Remember ALWAYS take a copy of the POD so that if the original gets lost you have backup.

Ensure that you use any paperwork supplied, if no paperwork is supplied, then you MUST ensure that you have a means of recording the 'proof of delivery'.  This is easily acheived by using a 'BLANK' delivery note book, which can be purchased from any large stationary shop.  If you have been employed on a sub-contract basis then this is ideal, as it does not state your details.  You may ask why?  If you present a POD with your details on it, you could be accused of attempting to 'Poach' that customer.  Anyone proved to be trying to poach will be asked to leave the exchange.  Your reputation will also take a severe hit as this is a small community!

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