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Knowledgebase: Invoices
The importance of an Invoice
Posted by Aleks Mladenovic on 12 December 2007 01:07 PM

Always use a PC to raise an invoice, handwritten invoices are not deemed to be professional in this day and age.  Excel is always a good starting point, as are dedicated accounting packages such as Quickbooks or Sage.  Alternatively you can use the built-in invoice system in the exchange.  Always include references that you have been supplied with.  Ensure that the invoice includes your current address and what name cheques should be payable to.  Include your bank details so that they have the option to pay you directly into your bank account.  Clearly state the agreed payment terms.  If you are adding extras (waiting times for example) then clearly indicate who has agreed these, do not assume by adding these you will get paid.  In fact, the opposite is likely to happen.  A good practice is to call them a few days after sending the invoice to ensure they have received it, this will remind them of who you are, and that your on the ball with your credit control.

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